Oral presentation

In the virtual workshop, the oral presentation for each team consists of a pre-recorded presentation followed by a live Q&A part (20 mins in total). The video of the presentation will be cast in the Zoom Webinar by the organizers, who will then moderate a live Q&A.

Guidelines for slide and video preparation

For each abstract submitted, we request a video of a slide presentation which satisfies the following requirements:

  • Duration: no more than 15 minutes
  • Video format: mp4
  • Video size: less than 300 MB
  • Minimum height: 480 pixels
  • Showing the presenter’s face in a small window

The slides used in the presentation may be useful in Q&A session, thus a slide deck should be submitted as well. The requirements for the slide deck are as follows:

  • Slide format: pdf/ppt/pptx
  • Slide size: total size of the slide and video should be less than 350 MB

You could use zoom to record your presentation. Here are simple instructions to record a presentation:

  • Sign in and start a meeting with video on.
  • Click “Screen Sharing” and select your slide.
  • Click “Recording” to start recording your presetation.
  • Then finish recording and close the meeting, the video will be created.

For detailed instructions, here is a useful HowTo video produced by the IEEE.

You can use other recording tools such as recordscreen.io. The recordscreen.io software is an in-browser recorder that should work in any modern web browser. It has two modes: “Screen Only” and “Screen + Cam”. Choose the “Screen + Cam” mode which will place an inset video of yourself in the corner of the screen.

Guidelines for file upload

The presentation video and slide should be submitted via CMT conference management system as “Supplementary Material” of your submitted extended abstract. Instructions to complete the submission process are:

  • Click on the link “Upload Supplementary Material”.
  • Upload your video and slide on the “Files” section.
  • Click “Submit”.

The deadline for submission is January 16th, 2021 at midnight Anywhere on Earth.

Question and Answer session

Q&A session can be conducted between presenters and audiences after the video playing with the coordination of the session chair and organizer. There are two modes for Q&A in Zoom Webinar:

  • Text mode: the audience members click the “Q&A” button to open a dialog box and can submit their questions in written form at any time during the presentation. The presenter can answer their questions by either text response or live audio response.
  • Audio mode: the audience members click the “Raise Hand” button to request the audio communication. The moderator will then unmute one audience memeber at a time to allow them to ask their question. This mimics the Q&A period of an in person session at a conference and allows the presenter and audience to have a spoken conversation.